Daycare Contract

Sample Contract
*Disclaimer: This is just a sample contract and is by no means what your contract has to be outlined after. This is just an example so that you can get an idea of what a contract format could look like. This is not a legal or binding contract. This is just an example and should be taken as that and nothing more. If you have any questions about writing a contract, please consult an attorney.*

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1. Hours of Operation:

Full-time day positions are Monday thru Friday
from ______a.m. till ______p.m.
You must be here to pick up your child no later then _______.
Full time is considered ____________________________________________. Full-time is not to exceed 10 hours a day. If this happens you will be charged $________ a minute untill you arrive to pick up your child. All late fees are paid on the day that they are accrued. You must sign your child in and out everyday in the sign in log.

2. Attendance and Fees:

Full-time rates for daycare:

6 weeks up to 12 months: $________
13 months to 24 months: $________
Children 2 years and up: $________
Drop-in rates are $_____ an hour, per child.....(pro-rated to the next hour)
If your child is a drop-in, you must pay daily when you pick up your child.
The daycare fee is subject to change. I will give you ______________ notice of any changes. Payday is every ________ morning before you drop off your child. The fee is non-refundable even if your child misses a day or more. You must pay for the entire week whether your child is here or not.

3. Payment Agreement:

Parent(s) or Guardian(s) agree to pay the sum of $________per week for the care of their child/children. Payment is to be made every ___________. If 2 consecutive pay periods are missed, this contract will automatically be terminated. A penalty fee of $_____ per day will be charged for each day that you are late paying your account. Failure to pay the past due amount will result in legal action being taken against you. This includes your normal weekly rate or any overtime or late fees that you may have accrued. A penalty fee of $_____ will be assessed for any returned checks. If returned checks are not paid within __ working days, child care services for said child/children will be terminated and parents or Guardians must pay the 2 week fee for ending child care services. If more then one check is returned, your account will be placed on a cash only basis.

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4. You must return all forms filled out completely before your child/children
enters my care. All forms and contracts are subject to renewal every 3 months and must be kept up to date.

You are required to supply:

*A Copy of Immunization Records. (these must be kept updated)
*Home Daycare Questionaire. (these must be kept up to date)
*Medication administration Authorization.
*A Doctors Statement if the child Needs to Wear Cloth Diapers.
Otherwise, Disposable Diapers Only.

5. Trial Period:

There is a ________ trial period during which time either you or I may cancel child care services without notice. After the ________ trial period, a ______ notice must be given by the terminating party. If you wish to end my services without the ______ notice, you may do so, but you must pay for the full 2 weeks in advance.

6. Information:

*Please fill out the information as accurately as possible;

Name of parent(s) or Guardian(s): _______________________________________________
Address: _______________________________Home Phone: _________________________
Place of Employment: _____________________Work Phone: _________________________
Name of Child/Children: _________________________Ages: ________________________
Date of Birth(s): _____________________________________________________________
Name of Doctor: ________________Address " Phone: ______________________________
Child/Children’s Allergies: _____________________________________________________
Emergency contact if Parents or guardians cannot be reached: ________________________
Emergency Contact Phone Number: ___________ Relationship to Child: ________________
Persons Authorized to Pick up Child/Children: _____________________________________

7. Drop off Time:

You must call at least ___ minutes in advance of your normal drop off time if your child/children will not be coming on any given day. This helps me to plan our daily activities and also to accept any drop-ins that may call that day.

8. Your Childs Hours:

Your child/children day begins at _____and ends at no later then ______p.m. Please do not bring your child more then ___ minutes early without first discussing it with me. If you are late picking up your child/children, the charges in provision #1 will apply. Please have your child/children dressed and ready for play upon arrival. Please do not send your child/children barefoot. Even on hot days , shoes are needed for health and safety reasons.

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9. First Aid:

Scratches and scrapes will be treated with soap and water and a Band-Aid. (if needed) You will be notified immediately for anything more serious. For major emergencies which require the services of an emergency medical team, the child will be transported by ambulance. For minor emergencies , you will be notified and you will transport the child if medical treatment is needed. If circumstances warrant, and you cannot be reached, I will get in touch with your emergency contact.

10. Discipline and Behavior:

Your child/children will be disciplined in a manner appropriate to the situation. This discipline is not abusive and does NOT include corporal punishment. (usual discipline consists of redirection and cooling down periods.) If needed we will have a conference to discuss behavioral problems and ways to solve them. Acceptable behavior is encouraged by giving positive verbal rewards.

11. USDA Food Program and Meals:

All meals and snacks meet the requirements of the USDA Food Program. I serve only hot, nutritious and well balanced meals and snacks. Children’s’ behavior can be adversely affected by foods that are high in sugar and salt, or that lack the proper vitamins and nutrients for development. To minimize behavioral problems and to insure children receive well balanced meals and snacks, parents are requested NOT to send candy or other snacks with their child/children. If your child/children arrives at my daycare with candy or snacks, they will be taken and put up until the end of the day when you come to pick up your child/children.

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12. Meal Schedule:

Breakfast will be served between _____ to _____ a.m.
Morning Snack will be served at _____a.m.
Lunch will be served between _____ a.m. and _____ p.m.
Afternoon Snack will be served between _____ p.m. and _____ p.m.
(For children who’s parent(s) or guardian(s) work mid shift or night shift)
Dinner will be served at _____ p.m.
Late Snack will be served at _____ p.m.

13. Personal Belongings and Clothing:

Your child’s’ clothing should all be labeled with his/her name. I am not responsible for lost articles. Children may bring their own toys if their name is printed on them. Please do not send any toys with your child/children that you would not want them to share with the other children. If your child/children do not share their toy(s) that he/she brings, I will take the toy(s) and hold them till the end of the day. (this is to keep the children from arguing and fighting) Please send your child/children with an extra change of clothes incase of an accident. Children should wear play clothes and dress according to the weather. If your child/children is dressed inappropriately he/she may miss out on some outdoor activities.